Employees may also use or ask for a preparer/translator to assist them in completing the form. Employers may not specify what documents an employee must submit. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Following are some of the most common Form I-9 errors and how to correct them. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. For expert explanations of labor laws and Cal/OSHA regulations, not legal counsel for specific situations, call (800) 348-2262 or submit your question at www. Part B: Fill in the new hire date. LIST B & C: o For a driver's license, the issuing authority is the state where the driver's license was Employees must be allowed to present any valid combination of documents listed on Form I-9. For instance, the issuing authority may be Seattle Passport Agency, National Passport Center, etc. Does Calif DMV have the authority to suspend driver's licenses? These fields help to ensure that the two pages of the employees Form I-9 remain together. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. An expired OPT EAD with an endorsed Form I-20 is also an acceptable List A document in the case of the F-1 OPT student with a pending STEM extension application. We make E-Verify easy! If you are using a computer, then use the drop-down menu. The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. Issuing Authority Enter the issuing authority of the List A document or receipt. After issuance of Form I-94, USCIS will process an Employment Authorization Document (Form I-766) for a refugee. Our customers are our heroes. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. Keeping supporting documentation will also help facilitate any internal I-9 audits you conduct. If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? The "Additional Information" space is for Form I-9 notes, such as: Entering the visa number is optional. A photograph must also be taken. This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. See how were taking the right STEP toward inclusion and belonging. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Leave Section 3 blank. Document Number Enter the List B document or receipt document number. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. If the List B and List C document are acceptable, then do not ask for a List A document. DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Missing Permanent Resident Card or Employment Authorization Document Number: In addition to the Alien Number, the Permanent Resident Card Document Number or Employer Authorization Document Number is also required for verification. Date of Hire:In the Certification paragraph just above your signature, you must enter the date that the employee begins work for pay. List B identity documents include driver's licenses and state ID cards. No, Form I-94 and Form I-20 do not establish employment authorization for reverification in the case of F-1 students seeking employment under optional practical training (OPT), STEM OPT extension, or off-campus employment based on severe economic hardship. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. Employers who wish to implement an electronic Form I-9 with an electronic signature function may re-create a Form I-9 that includes such a function, as long as the resulting form is legible; there is no change to the name, content, or sequence of the data elements and instructions; no additional data elements or language are inserted; and the standards specified under 8 CFR 274a.2(e) through (i), as applicable, are met. They are the issuing authority and responsible for issuing a license. Are you keeping up with I-9 compliance requirements? Issuing authority refers to any government agency or office that has the power to issue a specific official document. No entry should be made in List A column. What is your policy for working with outside contractors? PHA+Q2hlY2sgeW91ciBpbmJveCBmb3IgYW4gZW1haWwgY29uZmlybWluZyB5b3VyIHN1YnNjcmlwdGlvbi4gRW5qb3khPC9wPg==, I-9 Compliance FAQs: Everything You Need to Know for 2023, recent Paycor webinar on Form I-9 compliance, U.S. What is the issuing authority of an ID? The documents individually do not qualify. Typically there is a round seal on the front of the card that will have the issuing authority printed around the seal. Verify I-9 LLC. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. To do otherwise could be an unfair immigration-related employment practice. A vertical driver's license or identification card will be issued to anyone under age 21. The most common error is failing to complete the I-9 form. If Section 2 is not signed by the individual who reviewed the documents, Form I-9 is not complete. Enter N/A if there is not document number. If you are using a computer, then use the drop-down menu to make a selection. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. Then the Warning message #2 will appear letting you know that you must print Section 2. To protect your privacy, please do not include any personal information in your feedback. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields. If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. Section 2 List. No. A refugee's electronic Form I-94 contains the admission code of "RE" and a paper Form I-94 has a refugee admission stamp. Initially a short-term measure, this change has since been extended through the end of July 2023. You can download the current version from our home page at verifyi9.com. Therefore, you may choose to begin or end the practice of keeping copies of documents at any time, as long as you do so for all employees, regardless of national origin or citizenship status, or you may be in violation of anti-discrimination laws. HR solutions purpose-built to help leaders create great places to work. You must enter exactly eight alphanumeric characters (letters and numbers). Paycors always in the news for innovation, hiring and more. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). See how to turn frontline workers into leaders and face industry labor challenges. The document is not acceptable if it has already expired. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. Is an F-1 student's Form I-20 information required for Form I-9 when he/she is participating in on-campus employment? Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . You have only accepted unexpired identification documents from the list of, You will refer a foreign national employee directly to NAU, You will refer an employee who is a minor (under age 18) or an employee with disabilities and his/her parent, legal guardian or representative has completed Section 1 for them, please contact NAU. 1. Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Today's Date (mm/dd/yyyy) U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) Since 2007. Address the varying challenges of women and together be a champion for business growth. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). Do not accept expired document(s). Control costs and mitigate risk with accurate timekeeping. Many people refer to the card as a work permit. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. Citizenship and Immigration Services website. Review our. E-Verify is a registered trademark of U.S. Department of Homeland Security. Share sensitive information only on official, secure websites. Do you train employer representatives on completing I-9 forms? Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Drivers of large and heavy vehicles (i.e. L. No. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. Measures 8.5" x 11". Applying for or Renewing a DL/ID/CDL Scheduling A Road Test Issuing A Temporary Permit Lost/Stolen Driver License/ID Card The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. Get insights into your workforce to make critical business decisions. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. HR teams in manufacturing need to create career paths for their employees. . Employment authorization extension for Temporary Protected Status beneficiaries, etc. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. If you are using the computer, select the issuing authority form the drop-down menu. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. U.S. Passport or U.S. Passport Card . Employers are not required to record information from the student's Form I-20 in Section 2. One document matches the name entered in Section 1. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. "List B documents are identity documents for I-9 purposesfor example, a common List B document is a driver's license," said Jorge Lopez, an attorney in the Miami office and chair of the Global . Can I accept the document with the different name? Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. Last Name of the Employer or Authorized Representative Enter your full legal last name. Eliminate the stress of ACA filing with streamlined reporting. You also may wish to attach a brief memo to Form I-9 stating the reason for the name discrepancy, along with any supporting documentation the employee provides. In FY 2019, ICE delivered 6500 Notice of Inspections and reached $14.3 million in fines, penalties and forfeitures. Why Should I Hire an E Verify Employer Agent? 1. To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A).

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